10-530-190Data Management in HIM
Course Information
Description
Evaluates compliance with documentation requirements, comparing standards from various accreditors. Learners will perform record completion processes, including quantitative and qualitative analysis, while monitoring compliance with documentation standards. Additionally, learners will utilize secondary data sources, manage the master patient index, and apply retention and destruction policies for electronic health information. This course equips learners with essential skills for effective data management in healthcare.
Total Credits
2
Course Competencies
  1. EVALUATE compliance with documentation requirements of the health record
    Assessment Strategies
    Oral, written or graphic assessment
    Criteria
    compare the documentation requirements for given accreditors with those for the Medicare Conditions of Participation
    determine which documentation requirements are most stringent
    conduct qualitative analysis to ensure that that health data meets the characteristics of quality health data

  2. PERFORM record completion processes
    Assessment Strategies
    Oral, written or graphic assessment
    Criteria
    perform quantitative analysis of health records
    perform deficiency/delinquency procedures
    differentiate between quantitative and qualitative analysis
    perform qualitative analysis  of health records
    conduct activities to facilitate record completion (i.e., letters to physicians)

  3. MONITOR compliance with documentation standards (accreditation and licensure)
    Assessment Strategies
    Oral, written or graphic assessment
    Criteria
    calculate deficiency and delinquency rates
    analyze delinquency data against benchmarks or standards
    recommend improvements

  4. UTILIZE secondary data sources
    Assessment Strategies
    Oral, written or graphic assessment
    Criteria
    distinguish between primary and secondary data
    identify the internal and external users of secondary data
    describe the secondary data sources in healthcare (registries, vital records, state reporting etc.)
    retrieve information from electronic health indices (MPI, physician, diagnosis etc.)
    maintain electronic health indices
    utilize health data elements that correspond to given data sets
    collect and report secondary health data

  5. MANAGE the master patient index
    Assessment Strategies
    Oral, written or graphic assessment
    Criteria
    describe the system-wide impact of master patient index errors
    identify errors within the master patient index
    recommend preventative actions to minimize master patient index errors
    recommend corrective actions to resolve master patient index errors

  6. APPLY retention, destruction, and archival policies for electronic health information/data
    Assessment Strategies
    Oral, written or graphic assessment
    Criteria
    recommend destruction and archival methods
    identify electronic data/records for destruction or archival